Bulk tools

Manage large parts catalogs without editing everything one by one.

Use bulk actions, Excel import/export, and supported background jobs to organize parts, schematics, categories, collections, and manual workflows across large catalog operations.

Book a demo See platform overview

In-app bulk actions

Excel import and export

Supported job status and logs

Catalog operations workspace

Select once. Apply the operation across the catalog.

128 selected

Move categoryAdd to collectionSet visibility

EXV-410

Hydraulic pump assembly

Public

EXV-411

Seal cartridge

Link

EXV-412

Mounting frame

Private

EXV-413

Control valve

Public

Target structure

Dealer collection: EU Service

Category: Hydraulic systems

Visibility: Link access

Collection: EU Service Portal

Supported job status

Running bulk action

Queued selected schematics

Updated category membership

Added to dealer collection

Logged per-object results

Excel import

Parts, prices, translations

Excel export

Review, cleanup, migration

Per-object logs

Completed, failed, review

Catalog maintenance problem

Large catalogs create repetitive maintenance work.

A small parts catalog can be managed manually. A large catalog cannot. As products, diagrams, parts, categories, collections, translations, prices, and dealer experiences grow, teams need better ways to update and organize catalog data.

Updating schematics one by one does not scale.

Large parts lists need import and export workflows.

Categories and collections change as products evolve.

Dealer and regional rollouts require controlled catalog organization.

Translations and prices often need structured review.

Large changes need visibility into what completed and what needs review.

Two ways to work at scale

Use the right workflow for the job.

Bulk actions and spreadsheet workflows are complementary. One helps teams act quickly inside the platform. The other supports controlled data work at scale.

In-app bulk actions

Use bulk actions for fast operational changes inside PartGrid when teams already know which parts, schematics, or catalog objects need to change.

Move schematics between categories

Add diagrams to collections

Change schematic visibility

Enable or disable selected parts

Apply selected manual-page actions where supported

Spreadsheet import and export

Use Excel workflows for structured updates, offline review, migration, translations, prices, category hierarchies, and part-to-schematic linking.

Import parts from Excel

Export parts for cleanup or review

Update translations and prices

Import machine category hierarchies

Link parts to schematic reference numbers

Track large operations

Supported bulk jobs show what completed and what needs review.

Large catalog operations should not disappear into the background. For supported bulk jobs, PartGrid can track status, logs, result payloads, and per-object outcomes so teams can review what happened after a large change.

Queued, running, completed, and failed status

Input and result payloads for supported jobs

Per-object outcomes for review

Logs that help teams diagnose failures

Supported bulk job

Collection update completed

Status

Completed

Selected objects

128

Needs review

Hydraulic pump assembly

Moved to EU Service Portal

Completed

Seal cartridge

Visibility set to link access

Completed

Mounting frame

Category needs confirmation

Review

Catalog objects

Manage the catalog objects that matter.

Parts

Import and export parts, update translations and prices, enable or disable selected parts, assign parts to groups, and link parts to schematic reference numbers.

Schematics

Move schematics between categories, add or remove them from collections, and update visibility for selected diagrams.

Collections

Add, remove, or move schematics across collections used for customer, dealer, regional, or product-line experiences.

Manual pages

Use supported repeated actions for selected manual pages, with deeper PDF and manual conversion workflows handled on dedicated conversion pages.

Catalog scale outcomes

Maintain catalogs as they grow.

Bulk tools and spreadsheet workflows help teams keep large parts catalogs organized, reviewable, and ready for customer, dealer, and regional experiences.

Reduce repetitive admin work

Support catalog migration

Keep collections organized

Improve offline data review

Prepare dealer and regional rollouts

Keep large catalogs maintainable over time

Related workflows

Part of the broader catalog operations workflow.

AI-assisted matching

Create first-pass part links before bulk review and cleanup.

Explore workflow

Embeddable viewer collections

Publish organized schematics and collections into customer or dealer experiences.

Explore workflow

Dealer workspaces

Prepare catalog structures for controlled dealer-facing operations.

Explore workflow

Multi-currency localization

Use organized catalog data with regional language and currency context.

Explore workflow

PDF catalog conversion

Convert source manuals and PDFs before maintaining structured catalog outputs.

Explore workflow

Integrations

Connect maintained catalog data to commerce, ERP, quote, and portal workflows.

Explore workflow

FAQ

Bulk catalog management questions.

What is the difference between bulk actions and import/export?+

Bulk actions are useful for changes made directly inside PartGrid, such as moving schematics, updating visibility, or applying repeated actions to selected items. Import/export is useful for structured Excel work such as review, migration, translation, pricing, and linking data in larger batches.

Can I edit data in Excel and re-import it?+

Yes, for supported entities and fields. PartGrid supports import/export workflows for parts and machine categories, and structured spreadsheets can also be used for selected part-to-schematic linking workflows.

Can I export selected parts or only all parts?+

PartGrid supports exporting selected parts, all parts, or parts linked to a specific schematic depending on the workflow.

Can I update translations and prices in bulk?+

Part import/export workflows can support translations and prices for supported company languages and currencies.

Can I bulk move schematics between collections?+

Yes. Selected schematics can be added to collections, removed from collections, or moved by clearing existing collection membership and assigning selected collections.

Are bulk actions processed in the background?+

Many supported bulk actions are tracked as background jobs with statuses and logs. Some workflows use separate execution paths, so public implementation details should be scoped to the selected operation.

Can I review failures after a bulk operation?+

For supported bulk jobs, PartGrid stores job status, logs, result payloads, and per-object results to help teams understand what completed and what failed.

Can I undo bulk actions?+

Undo behavior should be verified for the specific operation. This page emphasizes review, logs, and careful execution rather than promising universal rollback.

Can bulk tools support dealer or regional catalogs?+

Yes. Bulk tools can help teams organize schematics into collections, manage visibility, export and update data, and prepare catalog structures used for dealer, regional, or product-line experiences.

Ready to manage parts catalogs at scale?

Use PartGrid to organize parts, schematics, categories, collections, and manual workflows without repetitive one-by-one administration.

Book a demo Explore platform